Hereunder guidelines for Accommodating Students (also Under 18 years of age)
There are three main types of accommodation options you may offer to student though our site (no more than 4 students per house):
1) Bed in a shared room staying with family child (same gender and similar age)
2) Bed in a private shared room with foreign student (same and gender) different language or same language only upon request
3) Bed in a private single room
Other accessories are welcome (En-suite, wifi, ecc- all can increase to total price required)
These accommodation guidelines provide information to assist you in your responsibilities and the basic standards required.
A responsible adult must be in the home whenever the students are on the premises
Students under 16 will be accompanied to and from school and social activities, by either their host family, or a group leader
Hosts hosting under 16’s will be checked according to local laws and regulations, and/or will have signed a self-declaration, stating they have had no (not even minor) criminal offences in the past
Students must be placed in a well maintained, clean, heated and safe environment
There will be a place for their personal belongings, for example part of a wardrobe and or drawers with adequate space
Ample natural light and proper study light
Study table, or place for study is accessible
All students must have a private, proper bed. (Sofas, Cots, camping type, makeshift mattresses are not acceptable).
No student shall share a bed unless it is a couple that has requested this in advance.
Their children may share a room with a student, this must be specified in the room type section of the website.
A change of bed linen and towels at least weekly.
Extra blankets, duvets are available and location known by students.
Daily access to washing facilities (bath or shower)
Students over 18 years old will not be housed in the same homestay as students under 18.
English will be the spoken language in the School house.
Students speaking the same language will not be placed in the same home at the same time unless prior consent from all parties is received
Phone charges are the student’s responsibility Hosts should help students in obtaining an English SIM card at their own expense
Attention to Special Needs must be followed. Some students may have special needs e.g. dietary requirements that need to be adhered to and followed.
Lessons? 5 individual lessons would be a good start as a minimum package
Extra activities: could be simply bike ride, cooking, shopping, walking, playing card and or board-games etc.
Work experience: ie. volunteering, waitressing, pub, shop assistant, hairdresser’s butcher's (no cleaners or carers)
Airport pick up: Agents could organise this.
School House Programme: Overview
The service provider is a very responsible position sustaining, providing and ensuring a family-like experience for the student. In essence, the student is treated like one of the family and not as a paying guest. This programme is the most pastoral and most interactive with the student. The student’s details will have been emailed to you prior to the arrival date along with 24 hour contact details for the students parents/legal guardians and /or agents.
Arrival / Departure
Exact itinerary for arrival and departure will be emailed to you with the students’ details in advance of their arrival.
This is an extra responsibility for hosts welcoming the student on arrival and personally seeing to your student’s departure as you would a family member.
If for some reason this responsibility cannot be met, please contact student ASAP. FLASH is a booking service and not responsible for any inconvenience arising. Hosts are responsible for all services other than the booking, marketing and administration of both.
A taxi transfer to/from the airport is arranged by the Host if the student requires one and is paid by students.
Public services to reach host address should be specified on the website
Relating to students
Keep in mind some students may not have travelled much or been away from home before. Their arrival to you may find them tired after a long journey. They (and you too) may be nervous about that first meeting and their new environment. Communicating may at first be uneasy, and they may have difficulty in expressing themselves in the English-speaking environment. Try and talk slowly, engage them in your conversations in an inclusive manner, be patient, relax and don’t forget to smile.
House rules / services
Some house rules may need to be stated. The following are areas that need to be addressed:
Meal Times - The time of morning and evening meals should be clearly stated.
The evening meal is an important opportunity time to sit down together and talk.
Your student should not eat alone.
The standard we require for meals is a light breakfast, lunch (may be packed lunch) will be provided if students pay for full board evening meals will be provided if students pay for half board
Please double check the student’s booking information for all dietary and/or allergic cautions.
Laundry Usage - Your students will need to know about the laundry and kitchen usage. Explain to student where dirty clothes should be placed and when you will do the laundry.
Kitchen usage is an area that is often missed in preparing for your student. Consider what access you want to allow to this area and discuss it with the student.
Students staying with your family will be in your company and under your supervision.
FLASH will email a copy of the student itinerary for the duration of the stay. This will include details of all activities (late nights or missed meals).
As a rule, students under 18 years old will not have permission to go out unsupervised at any time and a phone call to agent r Parents necessary if student not home by 10pm (this to avoud baing liable of negligent act).
Consult with your Doctor prior to the arrival of your student. In some medical practices doctors require registration in advance of any visit/consultation and some only if needed. Please assist the student in making any appointments and accompany them to the visit if required.
If a student is booked in a language school, is ill and cannot attend class, it is Host Family Memeber’s responsibility to let such shcool know as soon as possible. Follow the language school’s rules.
If on a Student Visa, all absences must be reported and recorded and made available to the UK Border Agency upon requested.
The UK Border Agency requires 85% attendance for students on visas.
Other Important Areas
Damages - Your premises should always hold insurance that is current and maintains coverage for accidental damages. WE WILL NOT ACCEPT LIABILITY FOR ANY DAMAGES CAUSED DURING A STUDENT’S STAY.
If a student causes damage in your house, in the first instance please obtain an estimate for repairs or find out the replacement cost for broken items, and request payment on behalf of the student from the group leader/agent/parent.
No matter how careful we all try to be, sometimes personalities do not get along.
In order to provide for this allow a settling in time. That means allow time for you and the student to decide if the arrangement is equally suitable. If the unforeseen occurs and a student is removed from your home, you most likely will be paid pro rata for the nights concerned.
If at any time, questions arise or uncertainties please contact via email or for emergencies your local agent.